How to Issue MEI Invoice: Step by Step

Being an Individual Microentrepreneur (MEI) offers a series of advantages, such as the simplification of bureaucratic and tax processes. However, it is important that the MEI is aware of its obligations, one of which is the issuance of invoices. In this article, we will cover the step-by-step process so that a MEI can issue its invoices correctly and efficiently.

Why should MEI issue invoices?

Issuing invoices is a fundamental practice for any business, as it helps to record and formalize commercial transactions. In the case of MEI, the invoice is necessary to:

1. Prove the sale of products or services: The invoice is the legal document that proves the commercial transaction, ensuring legal security for both the entrepreneur and the customer.
2. Comply with tax obligations: Even with the MEI tax simplification, it is important to comply with your tax obligations. Failure to issue invoices can result in fines and tax complications.
3. Open doors for new business: Many companies and customers prefer to do business with suppliers who issue invoices, as this demonstrates commitment to legality and transparency.

Step by Step to Issue MEI Invoice:

1. Registration on the Entrepreneur Portal: Before issuing your first invoice, you must register as a MEI on the Entrepreneur Portal (http://www.portaldoempreendedor.gov.br/). If you are already a registered MEI, proceed to the next step.
2. Access to the Simples Nacional Portal: Access the Simples Nacional Portal (https://www8.receita.fazenda.gov.br/SimplesNacional/) using your CPF and password.
3. Issuance of the Invoice: On the Simples Nacional Portal, click on the “Simei – Services” option and then on “Electronic Services Invoice – NFS-e”. If you sell products, use the “Electronic Separate Invoice – NFA-e” option.
4. Data Filling: Complete the mandatory fields, such as customer data, description of products/services, total value of the invoice, among others. Check that all information is correct and in accordance with legislation.
5. Issuance of the Invoice: After filling in all the fields, click on “Issue” or “Generate NF” (depending on the system used). The invoice will be generated and will be available for download in PDF format.
6. Delivery of the Invoice to the Customer: Send the invoice to your customer as soon as the commercial transaction is completed. You can send it by email, printed on paper or by other means agreed with the customer.
7. Filing the Invoice: Keep a copy of the invoice for at least 5 years. This is important for possible inspections or to prove past transactions.

Important Tips:

• Consult municipal legislation to check if there are specific requirements for issuing an invoice in your city, as some rules may vary.
• Use financial management software or an online platform to simplify the process of issuing invoices and keep an organized record of transactions.
• If you have questions about the process or need guidance, seek help from an accountant or entrepreneurship support body.

In short, issuing invoices such as MEI is an essential part of managing your business, ensuring your regularity before the law and providing security for you and your customers. By following the step-by-step instructions described above and keeping strict control of your tax obligations, you will be on the right path to success as an Individual Microentrepreneur.